DOCUMENT SOLUTIONS

Introduction:

Our company, Document Solutions International (DSI), specializes in providing comprehensive records and document control services to an operational-based company, like yours. We understand the importance of maintaining accurate and up-to-date records for smooth and safe operations. Our team has extensive experience in managing and organizing all types of documents, including vessel registration, certifications, inspection reports, material data records, work procedures, method statements, etc.



The four reasons that organizations introduce Records & Document Management Processes.

• To increase efficiency: controlling document versions and workflow can give an organization a competitive edge, convert to a paperless office, adopting environmentally friendly business practices.
• Work toward ISO certification: document management is a key piece to ISO certification.
• Control internal & external document standards: ensures employees organization-wide are using the most recent versions of documents.
• Audit preparedness: Document Management System automatically archives old file versions for year-round audit preparedness.

We specialize in providing these services to businesses of all sizes, our team of experienced professionals is dedicated to ensuring that your company's documents are properly managed and easily accessible.

Services Offered:

• Document management: Our team will work with you to establish a system for organizing and storing your company's documents, including electronic and physical records. We will also ensure that all documents are properly labeled and indexed for easy retrieval.
• Document control: We will implement procedures to ensure that all documents are properly reviewed, approved, and distributed. This includes the use of electronic document management systems to track changes, revisions, and approvals.
• Records management: We will establish a system for managing your company's records, including retention schedules and destruction policies. This will ensure that your company is in complies with all legal and regulatory requirements.
• Training: Our team will provide training to your staff on the use of document management and control systems/processes, as well as on proper records management procedures.

 
Scope of Services:

• Document management system setup and implementation
• Document indexing and cataloging
• Electronic document storage and retrieval
• Physical document storage and archiving
• Document review and verification
• Document distribution and tracking
• Document retention and destruction policies
• Compliance with regulatory requirements
• We offer in-house training and information management upgrades for corporate entities. see the table below for more on the in-house services.

 

Benefits:

• Improve efficiency and productivity by streamlining document management processes
• Ensure compliance with regulatory requirements and industry standards
• Reduce the risk of errors and delays caused by lost or misfiled documents
• Improve access to important information for decision-making and operations
• Increase visibility and accountability for document management processes
• Retain the company’s documentation legacy and continuity.
• Etc.

 
Pricing:
Our pricing for the services will be based on the number of documents and the specific requirements of the company. We will provide a detailed quote after conducting a thorough assessment of the company's current document management processes.

Please let us know if you have any questions and we will be happy to provide further details.

Thank you.